Strategic Planning Committee

Committee Rational

Smashers is a dynamic and successful club with approximately 1,400 members. While the year-to-year model has served the club well, a strategic plan would:

• Enable better partnerships with Taylor Morrison and/or the HOA.
• Plan for community outreach.
• Capture members’ preferences and outline a sequence for delivering on these.

Mission

Develop a 3–5-year strategic plan to guide the growth, development, and sustainability of the Pickleball Club, aligning with the club’s mission, values, and long-term goals.

Objectives

1. Assess Current State: Evaluate the club’s membership trends, facilities, programs, and financial health.
2. Identify Opportunities: Find areas for growth and improvement.
3. Engage Stakeholders: Conduct surveys, focus groups, and feedback sessions with members and stakeholders.
4. Establish Goals: Set clear, measurable objectives for the next 3-5 years.
5. Create Action Plan: Develop detailed steps, timelines, responsible parties, and resource needs.
6. Monitor and Adjust: Track progress and make necessary adjustments.

Membership Roles and Responsibilities

• Chairperson:
  • Leads the committee and coordinates efforts.
  • Leads committee meetings.
  • Ensure adherence to the charter and timeline.
  • Serve as the primary point of contact.
• Members at Large:
  • Represents various segments of the club and bring diverse perspectives.
  • Participate in meetings and discussions.
  • Provide input and feedback.
  • Serve on subcommittees or task forces as needed.

Meetings

• Frequency: Initially bi-weekly, then monthly after the plan is developed.

Proposed Timeline

• Months 1-2: Initial assessment and data gathering.
• Months 3-4: Stakeholder engagement and feedback collection.
• Months 5-6: Drafting strategic goals and objectives.
• Months 7-8: Developing action plans and resource identification.
• Month 9: Reviewing and finalizing the strategic plan.
• Month 10: Presenting the strategic plan to the membership for approval.

Deliverables

• Month 2: Comprehensive assessment report to the Board of Directors.
• Month 4: Summary of stakeholder feedback.
• Month 6: Strategic goals and objectives document.
• Month 10: Present detailed action plan with timelines and resource requirements to membership.

Evaluation for Success

• Completion of the strategic plan within the timeline.
• Approval of the strategic plan by the club board.
• Implementation of strategic goals and objectives.
• Regular monitoring and adjustment of the strategic plan.